What If I Get Hit In Police Clearance | Detailed Guide 

Miguel SantosWritten ByMiguel Santos Updated On

The “Hit” status on the Philippines police clearance means that the citizen’s name matched a record in the PNP database that requires further verification. It does not directly mean that a person has a criminal record. It could be due to mistaken identity, a pending or dismissed case, or an outstanding arrest warrant linked to a similar name. The NPC hit status caused the delay of certificate issuance. Here is the detailed breakdown of it:

Banner showing Police Clearance Hit Status in the Philippines with guide text on how to resolve hit status, PNP emblem, and blurred police station background.

What Happens After a Police Clearance Hit?

The “Hit” status on Police clearance renewal can cause delays and complications in getting your clearance. It is due to your name matching a record that may involve a criminal record, a pending case, or an unresolved issue. Therefore, the Philippines National Police carries out an in-depth verification that causes the delay in the issuance of the certificate.

Note: The “Hit” itself is not proof of guilt or a crime. It only indicates that further verification is needed. In most cases, the “Hit” is removed after providing the proper documents, and the clearance can be issued.

Here are the possibilities after getting “Hit” status in the NPC.

  1. Delay in processing and releasing your clearance since further verification and investigation are required.
  2. You may need to visit the police station multiple times and provide additional documents to clarify your identity or resolve the issue.
  3. In some cases, you have to pay extra fee to get clearance certificate. Check how to pay through Gcash to get appointment. you can also pay online via LandBank.
  4. Potential missed opportunities for jobs, travel, visa applications, or business registrations that require clearance.
  5. In some cases, if there is an outstanding warrant, authorities may hold further actions or investigations.

Common Reasons for “Hit” Status

Here are some common reasons behind getting Hit:

  1. It mostly happens when your name matches someone else in the police database who has a criminal record or a pending case. It mostly happens due to the common Filipino name, like Maria. 
  2. It also happens if your name is not exactly matched. You can also get hit even if one of your first or lost names matched with a criminal record in the PNP database. 
  3. There is an ongoing investigation, trial, or complaint against you.
  4. Mistakes or incomplete records in the police database can cause a hit.
  5. Your name might be linked to civil or criminal proceedings that show up during the check.
Infographic showing reasons for Police Clearance HIT Status in the Philippines, including name match, pending case, system error, and legal records.

Also Check: Dress code and attire for professional Clearance photo capture.

How To Remove Police Clearance Hit

Once you get “Hot” on NPC clearance, you can easily remove it if it is due to a misconception or a system error. Here is the step-by-step detailed guide for it: 

  1. Find Out Why You Got a Hit: First of all, find the reason why your clearance was flagged. This helps you understand what documents you need.
  2. Gather Necessary Documents:
    • If the hit is due to a pending case, you might need court documents or legal clearance.
    • If it’s from a dismissed case, obtain official court documents such as a certified true copy of the dismissal order or proof that the case was resolved. 
    • If it’s a system or identity error, gather your valid IDs and prepare an affidavit saying you are not the person in the record.
  3. Submit Documents to Police: Bring your documents to the police station or the PNP office that handles clearances. Submit them along with a formal request to update their records.
  4. Attend the Interview if Needed: Police might ask you some questions or require you to sign an Affidavit of Denial if the hit is due to mistaken identity.
  5. Follow Up and Get Clearance: Stay in touch with the police authorities and check your clearance status until the hit is removed. Once resolved, you will receive your clearance without the hit status.
Flowchart showing Police Clearance Hit Removal Process with five steps: identify reason, collect documents, submit to police, attend interview, follow up.

Note: If you have a criminal record and get a “Hit”, your application will be paused. The PNP will verify your record, and your clearance may be denied until the case is resolved. The “Hit” ensures public safety by flagging those with pending legal matters.

Just follow the above steps, and you will get your certificate within a few days or weeks. However, your case needs to be resolved if you have a criminal record. 

How To Avoid in the Future

Here are some practical precautions to help you avoid a “Hit” in the future.

  1. Always fill your clearance form carefully, such as first name, last name, and date of birth, and document the clearance form before submitting it. 
  2. Provide your complete first name, middle name, and last name to reduce confusion with others who might have similar names.
  3. Always use the official and up-to-date government-issued IDs for verification. 
  4. If your name is common, inform the authorities beforehand and provide additional ID details to distinguish yourself.
  5. Make sure any previous cases that are dismissed or resolved are properly updated and removed from police records.

FAQs

Getting a “hit” means your name matches a record in the police system that needs checking. It could be because of a similar name, a pending case, or an old case in your name. Your clearance will be delayed until they verify this.

In NPC, a “hit” means the police found a record linked to your name that requires further investigation. It’s like a red flag that makes them pause your clearance to check more.

Yes, it is possible to remove the Hit status. You usually need to go to the police station, give them documents proving your identity or case status, and ask them to update their records. After verification, the hit can be removed.

It usually takes a few days to a few weeks, depending on how quickly you provide the needed documents and how fast the police can verify and update their records.

There is generally no fixed fee just to remove a hit. You might only pay for a standard clearance application or any copies of court documents you need to get. Avoid paying anyone extra for the process.

Conclusion 

The “Hit” status in clearance means your name matched a record in the police database that needs further manual checking and verification. It doesn’t always mean you have a criminal record. A hit can cause delays, but it can usually be removed by providing the right documents and following up. To avoid hits, use complete and accurate information, and make sure past cases are updated. 

Miguel Santos

Hi, I am Miguel Santos Dela Cruz. I work with the Philippine National Police (PNP) and have 10 years of experience helping people complete their police clearance process. I help applicants with online renewal, dress code requirements, hit cases, payment through GCash, and understanding the difference between police clearance and NBI clearance. In my free time, I enjoy reading books and helping others learn about government services.

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