Privacy Policy

Privacy Policy Last Updated: May 10, 2026

policeclearancesonline.org (“we,” “us,” or “our”) is committed to protecting the privacy of our visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website. Please read this policy carefully. If you disagree with its terms, please discontinue use of the website.

1. Who We Are

policeclearancesonline.org is an independent informational website that provides guidance on the Police Clearance process in the Philippines. We are not affiliated with any government agency. Our website is operated by a private individual/entity for informational purposes only.

2. Information We Collect

a) Information You Provide Voluntarily We may collect personal information that you voluntarily provide to us when you:

  • Submit a query or message through our Contact form
  • Subscribe to any email newsletter or notification updates
  • Leave a comment on any article or blog post (if comments are enabled)

The types of personal information collected may include your name, email address, and the content of your message.

b) Information Collected Automatically When you visit our website, certain information is collected automatically through cookies and similar tracking technologies, including:

  • IP address
  • Browser type and version
  • Operating system and device type (mobile/desktop/tablet)
  • Pages visited on our website
  • Time and date of your visit
  • Time spent on individual pages
  • Referring website or source

This information is collected in aggregate, anonymized form and is used solely to analyze website traffic and improve user experience.

c) Information from Third-Party Services We use third-party services such as Google Analytics and Google AdSense that may independently collect information about your online activity. Please refer to Google’s Privacy Policy for details on how they handle your data.

3. How We Use Your Information

We use the information we collect for the following purposes:

  • To operate, maintain, and improve the functionality and content of our website
  • To respond to your inquiries, comments, or questions submitted through our contact form
  • To analyze website traffic and user behavior in order to enhance the user experience
  • To display relevant third-party advertisements through Google AdSense
  • To detect, prevent, and address technical issues or security concerns
  • To comply with applicable legal obligations

We do not sell, rent, trade, or otherwise transfer your personal information to outside parties for marketing or commercial purposes.

4. Google AdSense & Third-Party Advertising

This website uses Google AdSense, a third-party advertising service provided by Google LLC, to display advertisements. Google AdSense uses cookies and web beacons to serve ads based on a user’s prior visits to this and other websites on the internet.

  • Google may use your browsing data to display personalized ads relevant to your interests.
  • Google’s use of advertising cookies enables it and its partners to serve ads to users based on their visit to our website and/or other sites on the internet.
  • Users may opt out of personalized advertising by visiting Google Ad Settings.
  • Users in the EU may manage preferences at youronlinechoices.eu.
  • For more information, please review Google’s Privacy Policy.

We do not control the advertisements displayed by Google AdSense and are not responsible for the content of those ads.

5. Google Analytics

We use Google Analytics to understand how visitors interact with our website. Google Analytics collects anonymous data such as pages visited, time spent on the site, and traffic sources. This helps us improve our content and user experience.

Google Analytics data is anonymized and aggregated. It does not personally identify you. For more information, visit Google Analytics Privacy.

To opt out of Google Analytics tracking, you can install the Google Analytics Opt-out Browser Add-on.

6. Cookies

We use cookies to enhance your experience on our website. Cookies are small text files stored on your device when you visit a website. We use the following types of cookies:

  • Essential Cookies — Required for the website to function correctly
  • Analytics Cookies — Used by Google Analytics to track visitor behavior anonymously
  • Advertising Cookies — Used by Google AdSense to deliver personalized ads

You can control or disable cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of our website. For detailed information on cookies, please refer to our separate Cookie Policy.

7. Third-Party Links

Our website may contain links to third-party websites, including official Philippine government portals such as pnp.gov.ph and clearance.npcs.gov.ph. We are not responsible for the privacy practices or content of those external websites. We encourage you to review the privacy policies of any third-party website you visit.

8. Data Security

We implement commercially reasonable security measures to protect any information associated with your use of this website. These measures include:

  • HTTPS encryption (SSL) for secure data transmission
  • Secure server hosting with industry-standard protections
  • Limited access to any collected data

However, please be aware that no method of data transmission over the internet is 100% secure. We cannot guarantee absolute security of your information.

9. Children’s Privacy

This website is not directed at children under the age of 13. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us immediately and we will take steps to delete such information.

10. Data Retention

We retain any voluntarily submitted information (e.g., contact form submissions) only as long as necessary to respond to your inquiry, and no longer than 24 months unless required by law. Automatically collected analytics data is retained in anonymized, aggregated form for statistical analysis.

11. Your Rights

Depending on your location, you may have certain rights regarding your personal data, including:

  • Right to Access — Request a copy of the personal data we hold about you
  • Right to Correction — Request correction of inaccurate information
  • Right to Deletion — Request deletion of your personal data
  • Right to Object — Object to certain types of data processing
  • Right to Data Portability — Request your data in a portable format

To exercise any of these rights, please contact us using the details on our Contact page.

12. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy at any time. When we make changes, we will update the “Last Updated” date at the top of this page. We encourage you to review this page periodically to stay informed about how we protect your information. Continued use of the website after any changes constitutes your acceptance of the revised policy.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us through the Contact page on our website.